Brian Plen Software

Menahel Charity

Donation Harvesting
An all-in-one solution for Charity Administrators

Easy collection of Donations, production of mail replies and Gift Aid requests
• Membership List Maintenance
• Standing Orders, CAF and Direct Debits
• Gift Aid
• Annual or periodic reminders and bills
• Function and Appeal organisation and control
• Diary and date planning
• Statistics, accounts and historical records

Details

Menahel is a fully comprehensive multi-user charity contact, membership and subscription system and can run on a server or a peer-to-peer PC network. It is an advanced filing system that keeps records of members other individuals, attaches them to functions and organisations while keeping tight control on their addresses, contact numbers and geographical districts. The membership record holds details of membership type and other family billing details, physical and email addresses, telephone numbers, Gift Aid status plus various further markers.
Each entry contains anniversaries, activities, specialities, sub-committees, and other required information. Individuals can be easily mailed, emailed or listed according to any combination of these categories.

Billing or Financial Reminders can be done automatically according to the individual parameters of each member, and Bills and Reminders are printed or reprinted at will. The system records the bills; cash, cheques or CAF cheques received are keyed in, and full listings are available of day-books, analyses, debtors, audit-trails, Gift-Aid due and other reports as required. Standing Orders are posted automatically. Similarly a Direct Debit file can be produced for sending to your bank. Billing parameters can include up to 10 different types of charges, varying levels of Membership, privilege or status charges, as well as Pledges and Donations.
A full debtor’s ledger is provided with controls. For accounting purposes the system can accept Excel or similar spreadsheets containing bank payments and totals are produced for entry into the General Accounting System. The system accumulates totals by Bank Account, Reserved Finds by Campaign and so on.
Income tax Gift-Aid is provided for and the Income Tax repayment claim schedule can be produced automatically. Gift-Aid can be collected on various membership subscriptions and also on any donations and gifts made by members.

After each batch of receipts is keyed in the system automatically generates Thank you letters and letters requesting signature on Gift Aid forms.

Integral with the software is a powerful reporting program allowing the user to run any of the 60 plus reports supplied. It is also possible to modify data selections. Print previews are available of all reports.

What's in it for you?

• The all-in-one solution for the hard working Charity Administrator
• Manages all the data that a Charity needs to track Members, Givers and Supporters.
• Provides the mechanism for organising functions and fundraising events.
• Provides sophisticated search mechanism for fast and easy information retrieval. Allows you to find Individuals, Addresses and Payments.
• Creates all necessary correspondence: “Thankyou’s” to givers, requests for further donations and invitations to events, and all integrated with Microsoft™ Word’s mail merge feature.
• Builds and maintains a comprehensive history database of Members, Givers, Sympathisers, Service Receivers, attendance at events and amounts given.
• Keeps diaries of tasks, forthcoming events and reminders of activities.
• Provides tags or labels. Called “Specialities” any Member or Donor can have numerous tags added for Committee Membership, Giver Status, Group identification and so on.
• Automatically generates individual or multiple mailing labels so you can e-mail contacts, givers, and members geographically or by numerous other keys.
• Offers a complete Receivables Ledger facility.

Prices

Donation Harvesting & Membership Control
An all-in-one solution for Charity Administrators

Price List (Valid to Dec 2010)
Net Plus VAT
Very Small Charity Prices—please call us for very special discounts

Small Charity up to 1000 donors/contacts Single User £1500 £1762.50
up to 5000 donors/contacts Two Users £3000 £3525.00
Over 5000 donors/contacts per seat/user £3000 £3525.00

About Us

Menahel Charity™ the newest product from Brian Plen Software was designed and programmed by building on the base of their successful Synagogue and Property Auction programs.

A telephone support service is provided as well as a service to provide you with new versions whenever they are required.

Plen Software was founded in 1989 and is a company of programmers who cultivate systems and bring to your fingertips the power of great databases like Microsoft Access and VisualDataflex™ as well as Microsoft™ Visual Basic that is used in all of the products. Its telephone hotline and helpdesk provides instant advice and keeps dozens of package users satisfied across the UK.

Working together and listening to you we continue to provide all the support and improvements that you might require. We understand the financial underpinning of companies and organisations like yours and the information and profitability implications of every bit of software we prepare. We understand your need for reliable, resilient software.
Call us at any time at Brian Plen Software to get further Information.